ENROLMENT FEES
- non-refundable deposit $100 (one per child)
- annual membership $50 (one per family)
- annual parent participation $50/$100 (one per family)
- transportation annual – when applicable
Parent participation fees are in support of families becoming involved with the Society. Upon completion of your volunteer hours, request a parent participation form to complete, and your PP fee will be returned to you.
FEES
Fees are charged according to your child’s program, not date of birth. Fees are payable monthly, through pre-authorized debit agreement on the first business day of the month. Should the finances not be available, fees will be due, in addition to a $25 NSF fee.
SUBSIDIZED FEES
Wherever possible, we participate in Government funding programs that will help reduce fees for parents. Some funds come directly to the Society and we repay them to the parents.
Other funding must be applied for by the parents directly. We support parents however possible in accessing these funds. Subsidies do not relieve the parents of any financial responsibility for fees owed. Therefore, if subsidy authorizations are not in place, we will deduct the fees through automatic withdrawal, then refund any money due when payment of subsidies is received.
enrolment policy
The following information explains the process and policies for enrolling your child, once you receive an offer of space.
ENROLMENT OFFER
You will receive a space offer via email. You will have 24 hours to respond, after which we will move to the next person in chronological order. In order to secure your offer of space, your non-refundable deposit must be received within 24 hours. This will demonstrate your commitment to the space, and we will commence the administration process of enrolment.
PRE-ACCEPTANCE VISITS
At the time of the offer, if you have not already visited the centre, you will be invited to do so. However, time will be limited as you only have 24 hours to accept the offer. We will do all we can to accommodate your availability for a visit and more time will be given if possible, but this is not guaranteed.
ORIENTATION
Once the child’s registration package has been received, we will connect families to their program staff, when an orientation visit and when appropriate, gradual entry visits will be arranged.
REGISTRATION DOCUMENTS
We will require a birth certificate to evidence your child’s age, and therefore eligibility to accept the space. Your child cannot attend without their registration file being completed in full. Our registration forms are designed to provide us with the essential (and legal) information required, as well as ensure you are aware of the policies that will affect you and your child’s attendance and participation in programming. The membership manual provides broader information and any unanswered questions can be directed to the Enrolment Coordinator.
ALTERING REGISTRATION FORMS
In the unfortunate event that parents/guardians split, the original ‘altering’ permissions will stand. If both parties have altering permissions, written permission by both parties must be received before adding and removing contacts to your child’s file. If this cannot be achieved, our communications will revert to the enrolling parent and we will only communicate with one parent.
We understand this will create discourse, but our staff cannot be in the middle of personal battles – we trust you understand.
CHANGES TO ENROLMENT
Once you have accepted a position, any changes you would like to make need to be requested on-line by completing the ‘change of enrolment’ form. This covers any changes to days, program or location. This request will be filed in chronological order and met as the spaces become available. If you need help to complete this form, please speak to our Enrolment Coordinator.
ENROLMENT IN NEW AGE GROUP
When your child ages out of one program, we will move them up as soon as a space becomes available. Typically, children are moved according to date of birth, but there are occasions when one child is more ready than another to move. These exceptions are made based on the recommendations of the program staff.
ANNUAL RE-ENROLMENT
Each Spring, we send out ‘September re-enrolment’ requests to our currently enrolled members. At this time, we will request your annual membership fee and parent participation fee for the new academic year.
September re-enrolment only relates to the children who are in our programs (if you have a sibling on the waitlist, you do not include them in this enrolment). By re-enrolling, you are indicating your desire to continue to be enrolled in a Maven Lane program as of September 1st. You may request a change to your current enrolment (number of days or location); increases to enrolment and location changes are subject to availability. Maven Lane cannot guarantee movement to the next age program (IT/3-5/SA), all re-registration requests will be based on your child’s initial enrolment date.
You may also choose to give notice at this time if you feel your child will not require care during the summer or as of September 1st.
WITHDRAWAL OF ENROLMENT
We require 1 full calendar month’s notice (before or on the 1st of the month). If your child stops attending before this time, one month’s fees will be charged in lieu of notice. Upon leaving, if all fees incurred are paid in full, we will return your $100 deposit.
WITHDRAWAL AND RE-ENROLMENT
We do not offer re-enrolment for children who are absent for longer than 2 months. If your child will be absent two months, fees will still be payable. If you do not return after the two months without giving one month’s notice, the automatic withdraw of fees on the first business day of the third month will cover the notice required for withdrawal. If we do not hear from you, we will assume your withdrawal.